Sales Contract | Helix DNA Hub

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Hotel Information▾

Property

Hotel Address — from Manage Properties

Property logos are managed in Manage Properties. Edit a property and upload its logo there — it will appear automatically on contracts for that property.

Group Information▾

Group Name

Group Contact Name

Contact Address

Phone Number

Email Address

Arrival Date

Departure Date

Group Room Reservation▾

Room types pulled from the property's PAR configuration. Enter rooms per night per type and the rate for each night. The departure date column displays "Check-out" automatically.

Select a property and set dates to build the room grid.

Reservation Method▾

Individual guests are responsible for making their own reservations.

Rooming list will be provided by:

Guarantee & Billing▾

Guarantee Method

Credit Card

Advance Deposit

Payment / Billing

Individual guests are responsible for their own charges.

Master bill — room and tax routed to master, paid via credit card authorization form.

Check received by hotel two weeks prior to arrival.

Additional Options / Add-Ons▾

Negotiated concessions, packages, or other arrangements specific to this group.

Concessions & Add-Ons

Supplemental Documents▾

Select documents to append to this contract. Manage available documents in Manage Brands.

No supplemental documents configured. Go to Settings to add them.

Standard Contract Terms▾

Tax: All room rates are subject to local sales tax and occupancy taxes.

Cancellation: Signature–60d = 25% | 30–15d = 50% | 14–7d = 75% | 6d–arrival = 100%

Check-in / Out: After 3:00 PM / 12:00 PM.

Damages: Client responsible; charged to card on file.

Edit these terms in Manage Brands → Contract Settings

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Sales Contracts